Certainly, the growth of businesses requires various elements and processes that must be properly observed. Indeed, if there is no roadmap for growth and progress for businesses, we must witness a decrease in productivity and a lack of continuous growth. One of the important processes that must be carried out in the path of growth of all businesses is called business systematization. In this article, we intend to talk about this process and answer the question, “What is business systematization?” If you are looking for the growth of your business or want to obtain useful information in this field, stay with us until the end of this article.
What is Business Systematization?
Systematization is a process through which we can standardize all tasks. In fact, systematization in business creates more order and harmony in tasks and removes various affairs from disorganization. By conducting the systematization process, we can increase the stability of task execution and witness much higher productivity. In other words, systematization models tasks and also increases their accuracy. Moreover, using this process, we can prevent errors and ambiguities in carrying out tasks. It should be noted that standardization through systematization makes tasks faster and easier, leading to better growth of businesses.
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Introducing the Principles of Systematization
Certainly, implementing systematization in business requires adherence to specific principles and rules. Below, we introduce the principles and main methods of implementing systematization. It is worth noting that this process has various stages, which include:
Step One: This stage involves identifying repetitive activities. In this part, we should determine activities that are repeated daily, weekly, or monthly, and recognize the people involved in performing these activities. Then, we define the duration of each task and determine whether the tasks are delegable or not.
Step Two: In this step, we want to standardize and then prioritize the identified activities. First of all, we should consider responsible individuals for carrying out tasks. Then, we determine the importance of all affairs separately. Now, it is time to prioritize tasks based on their importance and role in the growth and maintenance of the business. It should be noted that for the optimal and problem-free execution of tasks, we can consider unique solutions and observe them in carrying out tasks.
Step Three: The third step of business systematization involves documenting activities. Certainly, you are aware of the importance of details in carrying out tasks. In this stage, we must accurately record all the details related to the activities. In doing this process, we should put ourselves in the place of someone who is performing the tasks for the first time; we need to be as meticulous and attentive and consider all the details. To make this step less time-consuming, we can benefit from various sources available online. Also, consulting with people who have previously performed this task can be very effective and result in better outcomes.
Step Four: The fourth step of systematization principles is about executing the systematized activities. Here, we want to test the activities according to the solutions we have considered. We do this to find out whether our solutions are effective and practical. Remember that in this part, some matters might need more changes or clarification. We can use the abilities of some individuals to carry out instructions; if these individuals have many questions, the instructions probably lack sufficient clarity.
We must also ensure the proper execution of standard instructions so that we do not encounter ambiguity or problems in the future.
Step Five: The final stage in business systematization is related to the modification of standardized activities. In this stage, we should continuously optimize activities according to different circumstances. This process leads to improved procedures, increased productivity, and efficiency. Indeed, the final stage is considered a continuous process that should be carried on over time. In this stage, we can benefit from the opinions of employees, experts, and officials considered for activities to improve various processes. Now that we have covered the training of business systematization, we should also talk about its benefits.
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What are the Benefits of Business Systematization?
Systematizing the activities of a business brings a lot of order and stability. In fact, if we can standardize necessary activities in such a way that they are performed more simply, faster, and with higher productivity, we will witness better growth. Generally, the benefits of systematization are divided into the following factors:
Improved Performance: If we have precise and suitable methods for performing tasks, business members will not face problems and will have more focus on their activities. As a result, tasks will proceed with specific standards, and the overall performance of the business will be positive and progressive.
Cost Management: Systematization also allows for simplifying tasks; thus, we can delegate tasks to cheaper labor and manage labor costs. Additionally, with systematization, activities are performed faster,
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